Tender Stream
The Tender Stream provides organisations with structured, transparent, and commercially robust support for selecting and contracting the right solution partners. It ensures that every vendor is evaluated objectively, all requirements are clearly defined, and the final commercial agreement aligns fully with operational needs, strategic priorities, and long-term transformation goals.
This stream is essential for organisations procuring warehouse automation, intralogistics systems, software platforms, or other large-scale operational solutions where clarity, fairness, and risk management are critical.
Request for Proposal (RFP)
We develop and manage comprehensive RFP packages that clearly communicate the project scope, requirements, evaluation criteria, and commercial expectations. This ensures a transparent tender environment, competitive pricing, and strong alignment between vendor responses and your business and technical needs.
Our work includes producing a finalised RFP document with clearly defined scope, timelines, milestones, commercial parameters, and evaluation criteria. We distribute the RFP to shortlisted vendors, coordinate all Q&A and clarification rounds, develop a structured evaluation matrix for comparing responses, and provide a clear recommendation on which suppliers should move forward in the process.
Vendor Assessment & Selection
We ensure transparent, evidence-based vendor evaluation through structured assessments, comparisons, and risk reviews. This creates confidence that the selected vendor is the right partner for long-term operational success.
Our vendor assessment work includes creating a vendor shortlist and a detailed evaluation framework, along with a recommended procurement strategy. We develop a comparative scoring matrix covering technical, commercial, operational, and strategic factors. Each vendor receives a risk assessment, and we coordinate reference checks or site visits where required. A final recommendation report summarises findings and guides executive decision-making.
Business Requirements Document (BRD)
The BRD captures all functional, technical, integration, and compliance requirements of the future-state solution. Developed through stakeholder interviews, workshops, and process analysis, it becomes the authoritative reference throughout the tender phase and a critical foundation for implementation.
We deliver requirements-gathering workshops, followed by a comprehensive BRD covering functional needs, technical specifications, integration requirements, and regulatory considerations. Stakeholders validate and sign off on the final BRD, and we develop a requirements traceability matrix linking all vendor responses back to the defined requirements.
Contract Negotiation
We provide expert support throughout contract development and negotiation to ensure the resulting agreement is commercially favourable, operationally sound, and fully aligned with the planned solution. This includes aligning scope, SLAs, performance guarantees, responsibilities, and risk positions.
Our negotiation support includes drafting and reviewing commercial and contractual terms, ensuring that all deliverables align with project requirements and the BRD. We identify potential commercial, legal, or operational risks and support mitigation planning. We also facilitate negotiation sessions and produce the full set of agreed contractual documents ready for execution.
Value to Your Organisation
Partnering with Ethon Advisory ensures a transparent and defensible tender process aligned with your operational, commercial, and strategic goals. You gain clearly defined requirements, objective evidence-based vendor comparisons, reduced commercial and delivery risks, and strong contractual foundations for successful solution implementation—providing the confidence to engage the right technology and long-term delivery partner.